Abstract Submissions

Join us at the forefront of scientific discovery and technological innovation at the prestigious IUPESM World Congress 2025. Since its inception, the IUPESM Congress has been a seminal event, bringing together the global community of scientists, engineers, healthcare professionals, educators, entrepreneurs, and industry leaders dedicated to advancing medical physics and biomedical engineering.

We invite abstract submissions from researchers, practitioners, and innovators across the broad spectrum of physical and engineering sciences in medicine. Whether you are pioneering new medical imaging technologies, developing cutting-edge prosthetics, advancing cancer treatment modalities, or exploring the latest in healthcare informatics, IUPESM World Congress 2025 provides a premier platform to showcase your work and contribute to the global dialogue on improving healthcare through technology.

Key Dates

  • Abstract submissions close – 11:59pm ACDT on Sunday 2 March 2025
  • Notification to authors – late April 2025
  • Full paper submissions open – late April 2025
  • Full paper submissions close – 11:59pm ACST on Sunday 25 May 2025
  • Presenting author registration deadline – Wednesday 16 July 2025

Congress Themes

  • Radiation Oncology Physics and Dosimetry
  • Diagnostic Imaging Physics and Dosimetry
  • Image Processing/Image Analysis and Quantification
  • Non-Ionising Imaging Technologies & Safety (Ultrasound, MR, OCT, etc.)
  • Nuclear Medicine, Theranostics and Radionuclide Therapy and Dosimetry
  • Particle Therapy and Dosimetry
  • Advanced Technologies in Cancer Research and Treatment, including Nanotechnologies and Robotics
  • Modelling and Simulation
  • Radiation Biology and Radiation Protection
  • Patient Safety
  • Digital Health, Cybersecurity, Telehealth, Digital Therapeutics, Risk Management of Digital Technologies
  • 3D printing, Metaverse using Augmented, Virtual and Mixed Realities
  • Artificial Intelligence, Machine Learning, AI Clinical Implementation
  • Health Technology Assessment and Global Health
  • Biosignals Processing
  • Biomechanics, Rehabilitation and Prosthetics and Assistive Technologies
  • Minimum Invasive Surgery, Robotics, Image Guided Therapies, Endoscopy
  • Diagnostic and Therapeutic Instrumentation
  • Micro- and Nanosystems, Active Implants, Biosensors
  • Neuroengineering, Neural Systems
  • Biomaterials, Cellular and Tissue Engineering, Artificial Organs
  • Innovations in Medical Device Design and Development
  • Clinical Engineering
  • BME and MP Education, Training and Professional Development, Accreditation and Certification
  • Global Health/Post-Pandemic/Preparedness
  • Green Health, Environmental Sustainability in Healthcare Technology, Affordable and Sustainable Medical Technologies, Biomedical Equipment Maintenance in Resource-Constrained Environments
  • Women, Diversity and Inclusivity in Medical Physics and Biomedical Engineering

Presentation Formats

Oral Presentation

Digital Poster

Special Session

An oral presentation consists of a brief presentation and question and answer time. Presentation slides are mandatory. Video clips, props and graphs are encouraged but not compulsory.

Digital posters which will be available on the Congress app and interactive kiosks during the Congress. A poster consists of visual information (photos, graphics, text, references tables and figures).

There will be opportunity for authors to present in special sessions within the Congress program. Proposals for special sessions will open in early 2025. More information to be released.

General Policies and Requirements

  • The abstract submission deadline is 11:59pm ACDT on Sunday 2 March 2025.
  • By submitting an abstract the authors agree to the general policies and requirements as listed on this page.
  • All abstract submissions will be reviewed by the Scientific Committee. The committee may accept or reject abstracts and their decision is final. The outcome of abstract submissions will be emailed in late April 2025.
  • Presenting authors are required to register and pay to attend the Congress by Wednesday 16 July 2025. Co-authors are not required to register, but co-presenters are. Presenters that remain unregistered after the deadline may have their submission removed from the program and Congress proceedings.
  • Authors can submit up to three abstracts per primary author. The abstract submitter must also be a contributing author.
  • Following abstract acceptance, a paper must be submitted to present at the Congress.
  • If the abstract is selected for inclusion in the program, consent is provided for the presentation slides, video, audio recording and photos taken during the presentation to be used and published by the host organisations. This includes being provided to delegates of the Congress.
  • Online submission is the only method for submitting abstracts for the IUPESM World Congress 2025.

Abstract Submission Process

Abstract Submission Portal
Official Abstract Template
Accessing the submission portal
  1. Access the abstract submission portal at https://iupesm2025-c10000.eorganiser.com.au/.
  2. Create an Arinex One account to submit an abstract.
  3. Upon creating an account, submitting authors will be asked to verify their email address. Please check the spam or junk folder if not received. Please contact wc2025@arinexgroup.com if unable to locate the verification email.
  4. Locate Submissions in the Arinex One submission portal.
  5. Click + Submit Abstract.
  6. Please ensure to download the official abstract template. Abstract must be submitted in English using the official abstract template.
  7. The submitting author is responsible for ensuring that the abstract is submitted correctly.
  8. Upon successful abstract submission, the submitting author will receive a confirmation email containing the abstract attached as a PDF file. Check junk or spam folders if not received. Please contact wc2025@arinexgroup.com if unable to locate the confirmation email.
  9. Authors can view or edit their abstracts by returning to their Arinex One account and by selecting ‘Submissions’. Edits can be made to abstracts until the review process begins.
Submitting an abstract
  1. Select the preferred presentation format. Please note that the final allocated format will be at the discretion of the Scientific Committee. The Congress will endeavour to accommodate preferred formats but this cannot be guaranteed.
  2. Provide the abstract title to match the submitted abstract. The first word in the title should be capitalised as should any proper nouns (sentence case).
  3. ALL CAPS should not be used.
  4. Abbreviations and acronyms can be capitalised as required.
  5. The abstract body should not exceed 300 words. It should define the precise subject of the presentation to the audience.
  6. Use standard abbreviations only. When using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parentheses. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  7. Add the details of all author(s) as required. Indicate a presenting author using the Yes/No slider.
  8. Select the relevant theme for the submission. If the abstract fits into more than one theme, please select the one that is most relevant.
  9. Answer the other questions as stated to complete the submission process.
  10. Once all fields have been completed, click Preview and Submit to generate a final preview of the abstract (Adobe Acrobat plugin may be required). Check this preview carefully to ensure the accuracy of the submission. Once you are satisfied with your preview click Submit to complete the abstract submission process.
Notification of submission outcome
  • Notification of abstract acceptance will be sent via email to the submitting author in late April 2025.
  • Shortlisting of abstracts will be carried out based on abstract quality and anticipated interest to the attendees. Provisional acceptance or otherwise is at the discretion of the Scientific Committee whose decision is final.
  • Accepted abstracts will be required to submit a full paper for final acceptance into the Congress program. Guidelines for paper submission will be released with the author notifications.

Contact Us

For any questions relating to abstract submissions, please contact our team at wc2025@arinexgroup.com or on +61 2 9265 0700.