Join us at the forefront of scientific discovery and technological innovation at the prestigious IUPESM 2025 Congress, hosted by the International Union for Physical and Engineering Sciences in Medicine (IUPESM). Since its inception, the IUPESM Congress has been a seminal event, bringing together the global community of scientists, engineers, healthcare professionals, educators, entrepreneurs, and industry leaders dedicated to advancing medical physics and biomedical engineering.
We invite abstract submissions from researchers, practitioners, and innovators across the broad spectrum of physical and engineering sciences in medicine. Whether you’re pioneering new medical imaging technologies, developing cutting-edge prosthetics, advancing cancer treatment modalities, or exploring the latest in healthcare informatics, IUPESM 2025 provides a premier platform to showcase your work and contribute to the global dialogue on improving healthcare through technology.
Key dates
- Abstract Open – Oral & Poster Presentations – 2 September 2024
- Abstracts Close – Oral & Poster Presentations – 2 March 2025
- Author Registration deadline – 15 June 2025
- Abstract notification to author – 2 May 2025
Abstract proposal submission guidelines:
- All submissions must be written in English and must no exceed 250 words.
- Please follow the format of the provided template and do not use abbreviations unless defined in the abstract.
- Limit of 2 submissions as primary author; submitting author must be the person who will be presenting the paper at the conference.
- We encourage submission of original work which have not previously been presented or published.
- Please indicate your preferred presentation format (see below). We will do our best to accommodate your preference within the conference program but please note this cannot be guaranteed:
- Oral presentation: 15 mins talk + 5 mins for questions
- Poster presentation with a 3-min lightning talk
- Poster only
- All presenters must register to attend the conference by the Early Bird Registration deadline, otherwise the presentation will be withdrawn from the program.
Abstracts accepted for presentation will be published in the conference proceedings. The Scientific Committee reserves the right to make editorial corrections to submitted abstracts.
Abstract submission informatio:
How to submit an Abstract
- Click here to commence your abstract submission through Arinex One (the IUPESM submissions portal).
- Click the ‘Create an Author’ button on the bottom right-hand side.
- After completing your author account details, you will be sent an email to verify your account for login. Please check your ‘junk folder’ if not received.
- Log in to your account after it has been verified using your email address as username, and your nominated password. Please complete your user profile by selecting ‘Edit My Profile’ prior to submitting your abstract. Do note that your photo and biography will be displayed in the Conference program and Conference app if selected for presentation, thus please include relevant details you wish to be included.
- Click on the ‘Submit Abstract’ button to access the submission page.
- Indicate your preferred presentation type: a. Oral Presentation b. Poster Presentation
- Select the theme that best represents your abstract.
- Once all fields are completed, click ‘Preview and Submit’. You will be able to preview your abstract and make any changes up until 2 March 2025.
- If you do not receive a confirmation email that your abstract was successfully submitted, please contact the Congress Managers via email at wc2025@arinexgroup.com
Abstract format and layout guidelines
- Abstracts must not exceed a 300-word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions.
- Use single line spacing.
- Abstracts must be free of typographical and grammatical errors.
- Standard abbreviations may be used for common terms only. Otherwise, any abbreviation should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
- 1 image is permitted.
- Presenters must disclose any potential conflict of interest.
- You will be asked to provide a short biography (up to 150 words) with your submission.
- You will be asked to nominate your preference for oral or digital poster presentation.
- Please include degrees or professional titles (e.g. Dr, Prof., etc).
- It is the author’s responsibility to ensure the title, author and affiliation details entered in the paper submission site are correct and exactly as they should be published on the abstract and all Conference materials.
- The abstract should be a summary of the whole paper, briefly outlining the key features, results, and conclusions of the work together with their significance. Authors are requested to indicate the conference theme that their abstract relates to.
- Authors are entered separately within the abstract submission portal and will format automatically to the required standard.
NOTE: The order of the authors entered in the portal will be reflected in final publications.
Presentation Types
- The following presentation types will be available for selection upon submission of an abstract:Oral Presentation
15-minute presentation, comprising of 12 minutes + 3 minutes for questions.Poster Presentations
Available to view on smartphones, tablets and interactive kiosks provided in the exhibition space throughout the duration of the Conference. There will be a dedicated poster session to allow for delegates to ask questions of poster presenters.At the time of submission, you will be asked to select your preferred format of presentation. However, not all requests can be accommodated, and the final format will be selected by the Program Committee. Every effort will be made to honour presentation requests.
Notification of submission outcome
- Notification of provisional acceptance will be sent via email to the submitting author by Tuesday 25 March 2025. Shortlisting of abstracts will be carried out based on research quality and anticipated interest to the attendees. Provisional acceptance or otherwise is at the discretion of the Program Committee whose decision is final.
- All presenting authors must register and pay to attend the Congress by Wednesday 30 April 2025. It is the author’s responsibility to ensure the title, author and affiliation details entered in the paper submission site are correct and exactly as they should be published on the abstract.
- Please note: Any abstract that does not comply with these specifications will not be accepted by the online submission process. The Congress Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.
- Thank you for your help in making the IUPESM 2025 Congress a success! For further information, please contact the Congress Managers via email at wc2025@arinexgroup.com
Reviewing criteria
- Abstracts should be in paragraph form, without bullet points. Additionally, the abstract body should include details regarding the background, purpose, methods, results, and conclusions. Please also indicate the theory/analytical framework for the work and provide a description of the research methods used.
- Each paper will be reviewed based on the below criteria:
- Clarity of the paper with respect to its objectives, method, (expected) findings and their significance
- Quality of the paper with respect to its significance and relevance to the conference themes
- Is the methodology appropriate for the research question/aims?
- Overall quality of paper and anticipated interest to the conference attendees